HP Officejet Pro L7680 - Step 2: Set up a shortcut to the folder on the network

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Step 1: Create and share a folder on the network



For information about finding the computer name,

see the documentation for your operating system.

• The network address for the folder.

Network addresses are usually written in this format:


• A username and password for the network.

For example, the Windows NT username and

password used to log onto the network.

Step 1: Create and share a

folder on the network

NOTE: To use Direct Digital Filing, the folder you are

using must already exist on a computer connected to the

network. You cannot create a folder from the all-in-one

control panel.

1. Create a folder on a computer connected to the


2. Share the folder.

Make sure the folder preferences provide read and

write access.

For more information about creating folders on the

network and setting folder preferences, see the

documentation for your operating system.

Step 2: Set up a shortcut to

the folder on the network

Links between the all-in-one and the network folder are

called “Direct Digital Filing Speed-dials”. You create and

manage these speed-dials using the embedded Web

server (EWS) for the all-in-one.

NOTE: For more information about using the EWS,

see “Embedded Web server” on page 28 or the

onscreen user guide on the Starter CD.

1. Open a supported Web browser (such as Microsoft

Internet Explorer, Netscape, Opera, Mozilla Firefox,

or Safari) on your computer.

Finally, he used the

embedded Web server

(EWS) to set up the

shortcuts (called "speed-

dials") for each of these


Trying it out…

After the IT-savvy employee finished setting up Direct

Digital Filing, the office manager decided to create an

electronic copy of an invoice.

First, she loaded the

document in the all-in-

one, just like she would if

she were making a copy.

Then, she pressed the

Digital Filing button on

the all-in-one control

panel, and the speed-

dials that the IT-savvy

employee had set up in

the EWS appeared on

the display.

Finally, she selected the

"Invoices" option and

pressed the Scan button.

The all-in-one scanned

the document and then

transmitted it directly to

the invoices folder on the


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Set up Direct Digital Filing for scanning (optional)


2. Type the IP address that has been assigned to the all-

in-one. (For more information, see “Required

For example, if the IP address is,

type the following address into the Web browser:

The EWS page appears in the Web browser


3. Click the Settings tab.
4. Under Address Book, click Direct Digital Filing


5. In the Direct Digital Filing Speed-dial Configure the

settings for the new speed-dial in the EWS, including

the following:
• Friendly Name: Add a friendly name for the

folder. After you set up Direct Digital Filing, this

name appears on the all-in-one control panel

display when you press the Digital Filing button.

• Network Path: The network path for the folder.

Network paths are usually written in this format:

\\mypc\sharedfolder. In addition, you can enter

the IP address assigned to the all-in-one in this

format: \\

• Username and Password: The username and

password you use when you log on to your

computer. The username is usually written in one

of these formats: Bob, BOBSPC\Bob,


• Personal Identification Number (PIN): You can

assign an optional PIN to help prevent

unauthorized people from using the speed-dial.

After you set the PIN, the all-in-one control panel

prompts for the PIN whenever the speed-dial is

used. To disable the PIN, leave the PIN box


• Scan Settings: Set scan settings for the speed-

dial, such as document type and two-sided

scanning options, are used whenever this speed-

dial is selected.

6. Click Add.

The entry is added to the Direct Digital Filing Speed-

dial Address Book.